Congress registration software
Eventure brings everything you need to manage your congress or scientific meeting together in one reliable platform. From participant registration and abstract handling to speaker management and administrative workflows, Eventure helps you stay organised and in control throughout the entire process.
Built on decades of experience in congress and event management, Eventure is designed around the needs of professional organisers and academic conferences. It simplifies time-consuming processes, keeps your data structured and gives you more time to focus on what really matters: delivering a successful event.
Less administration. More control. A smoother event from start to finish.
Saving lives
Conferences are the main channel for scientists and researches to share their work and their progress, collaborating with other professionals and creating new ideas, products, methods and medicines. These developments have saved millions of lives throughout the years.
Why Eventure
Eventure combines flexibility, control and reliability in one complete platform for congress organisers. Work online when you want, access essential participant data offline when you need it, and choose only the modules that fit your event.
From registrations and speaker management to exports, communication and reporting, Eventure helps you keep everything organised and within reach.
And whenever you need support, our experienced team is only a phone call or email away.
Abstract modules
Easy set-up for the PCO, easy submission for the author.
Control the opening and closing dates for submission, determine the lay-out of the submission form and add or remove fields such as topics, keywords and AV needs as you see fit.
Monitoring the process from beginning to end.
Control if your Scientific Committee can only view what is happening, or give them the control they need by allowing them to accept abstracts, create sessions and chairs.
Scoring made simple for your busy reviewers.
The list of abstracts to be reviewed can be sorted and filtered on different places, allowing the reviewer to find their best fit. Abstracts can be exported into a pdf file for easy offline reading.
You export all scores in a detailed and clear excel file.
Assign a status to an abstract and inform authors of the final selection.
Add locations, sessions, timeslots, chairs, abstracts and links to presentation. Edit the layout to the colours of your conference and publish the programme on your event website.
Of course all of this is completely responsive.
Allow the submission of open or closed session proposals. Accept or reject sessions, including abstracts, and easily import them into your calendar.
Allow the submission of open or closed session proposals. Accept or reject sessions, including abstracts, and easily import them into your calendar.
Abstracts may well be considered the back-bone of a scientific conference. The aim of the conference is a high-quality solid programme which enables researchers and scientists to share their results, connect with others and further develop. This all starts with the abstract handling, providing the perfect and easy tool for authors to send in their proposals, and for reviewers to make the right selection.
Eventure enables the organisers to provide a smooth process to authors, reviewers, a scientific committee and themselves. Each step in the process has been well thought about and developed, making sure every phase supports the next one.
Eventure Basic registration modules
Basic on-line and off-line registration of participant data.
If participants are already known from a previous congress, the system will automatically copy their personal details (offline) when registration is done manually.
Badges are printed with the push of a button.
The payments module enables users to charge costs to their participants, send invoices and reminders, process payments with all sorts for payment methods and create financial overviews.
Eventure can be connected to an online payment service provider. For example Ingenico, DocData or Worldpay. You can control which bank account appears on the invoice per project, making it possible to use several accounts for multiple projects.
Allow participants to book sessions, socials events, additional items or other activities.
You can set a maximum capacity to the events, making it easier to keep control of the numbers.
This module makes it possible to import participant details directly into Eventure using Excel.
Send various communications such as confirmation and invoices through email. This module requires an email programme based on the MAPI protocol, e.g. Outlook and Outlook Express.
This change option will make the participant registration data available as a spreadsheet. Changes made in the spreadsheet will be simultaneously entered into the database. This will make work easier for those users who want to edit participant data quickly.
Optional registration modules
Allow participants to register their spouse/partner for a social program item. If extra costs are involved a participant can pay a fixed fee for a spouse registration or pay upon the number of items chosen.
This module can be used for letting participants make hotel reservations and linking them to individual rooms. Hide rooms when fully booked, show or hide hotels and/ or room types for specific categories and allow participants to book several rooms instead of only one.
Groups can receive their own online account within Eventure where they can manage a whole group of attendees. They can also register “placeholders” to enter the personal details at a later stage. Attendees belonging to a group usually do not receive any invoices personally, but are only given the practical information. The costs of these attendees are grouped together on one invoice and send to the group coordinator.
With this module participants can get their own personal link to login to the registration page. You can choose the landing page and whether or not you send personal data within the link making the registration process even easier. You can easily identify who has used their personal link and send reminders to those who have not done so yet.
Print a personal program on a badge. Show the session titles and starting time and during your congress everybody knows where to go.
This module also makes it possible to file a photo of each individual participant. If necessary this photo can be printed on a badge.
This module offers the possibility to use more than one language in the registration process. The participants will then receive all forms and communication in their choosen language.
The available languages are: English, Dutch, German, French, Spanish, Swedish, Danish, Slovenian, Norwegian and Icelandic.
This module makes the categories compiled offline available on the internet. By using categories you can control the fees and options available to the participant upon registration.
The transport option can be used to collect travel information such as the arrival and departure dates, of participants, enabling organisers to arrange transport.
Many parts of the congress programme require tickets and/or vouchers which can easily be produced with this module.
This module creates a ClieOp03 file to be used in your own banking system for automatic payments.
Through a dedicated network onsite, participants without a registration can fill in their own personal data. At the registration desk only payment and the distribution of the badge(s) remain.
This module gives the freedom to use 8 (extra) fields which can contain 150 characters each. The fields can be used in the online form the registration details page.
The online reporting makes it easy to share lists and reports with organisers/clients within a password protected environment.
The reimbursement module provides an easy administration for paying out travel reimbursements or per diems.
This module is used to register exhibitors, including sponsoring, making it easier to keep track of sqm of exhibition space, electricity connections, chairs, tables, etc. This module enables the users to print badges for employees manning the exhibition stand, to print various lists and invoices, including a maximum of 3 partial payments (payment scheme).
Keep a member administration in Eventure and register the following for each member: board (and function), committees, contributions, education, subscriptions, other. This module allows the printing of invoices as well as various lists. If there is a congress or event in the future, Eventure enables the use of all the relevant data from this administration.
This module makes it possible to create (discount)codes per category.